To create a new user account

Login ID

This will become the user's Username.  It should be a minimum of six characters and a maximum of eight. It is case sensitive.

You may like to use a short form of your company name followed by a few numbers for added security.

Password

This needs to be a minimum of 6 characters and a maximum of 16. This is also case sensitive.

We suggest you do not use obvious words such as Password or the user's Christian name or surname. Instead, use the first letters of a meaningful phrase along with some numbers for added security.

Title and Surname

These are compulsory, so that we do not have anonymous users on Promap.

Telephone and Fax

These are optional details. However, we suggest you supply these details so that as the admin user you can contact them quickly in relation to Promap if you need to.

Invoice Contact

You can decide whether the user's invoices will be sent to the user or another person within the organisation. However, when you are creating a user for the first time the only option that will appear is 'Self'. Once you created the user you can modify who receives the invoices for this user through Modify User. For further information see To modify a user account.

Address

All users must be assigned to a branch. Addresses that were registered along with your organisation are supplied in the drop down list next to Address. Select the address you would like to assign the user to. If the address doesn't appear, create a new office. See To create a new office.

Email

This is compulsory because it is needed for communication between promap and the users. The e-mail address will be used for confirmation of maps ready for downloading, or for receipt of historical maps or some reports.

Also, in the event of a forgotten username or password, reminders can 'only' be sent to the address logged on the account.

This email will not be used for other purposes without permission from the user.

Department

This is optional and designed for large organisations. Select a department from the drop down list if appropriate.

User Group

This allows you to give this user access to a User Group already on the system. Use the drop down menu to select the group you wish them to be added to. For further information on user groups, see Creating, modifying and retiring user groups.

Stop User

Locks the user out of Promap. If you are creating a login for a new member of staff, you may want to use this so that you can issue them with the Username and Password and take it off stop when they arrive for their first day. Click the box to put the user on stop and a tick will appear in the box.

Admin User

This is provided so that you can set up a second administrator for the organisation if need be. Click the box to turn this on and a tick will appear in the box.