To set user defaults

Promap automatically creates expenditure reports listing each chargeable action a user performs. The Enter expenditure details popup box appears before a chargeable action forcing the user to allocate different projects or clients to expenditure. There are two fields provided for the user to enter a project code and a reference name of their choosing.

Most users find expenditure details useful as they point out that a chargeable action is about to take place. The project code and reference are stored in the database along with the charges the user incurs whilst using Promap. They appear in the expenditure report allowing the Standard User and Admin User to quickly see how much money has been spent on any given project or client.

This is a useful feature for the Admin User who can access these to investigate expenditures they do not understand or are unsure of. It may be worth considering an organisation wide standard for entering of project codes and references to ensure they are easily understandable to the Admin User.

The Admin User can turn this feature on or off.

A Detail layer map consists of features that can be switched on or off and changed in appearance e.g. you can change the outline of all the buildings to red or remove them totally. These settings are controlled in the map legend. The Admin User can decide whether to allow users to make changes to the map legend.

The admin user can decide whether to force all users to save their maps after exporting from Promap, which will then ensure that for the licence duration (See Licence options ) selected by the user they will be able to re-export that data free of charge.

Select defaults for colour schemes and print templates from the drop-down lists.

If you don't want users to be able to make changes to the print template, make sure you choose one that is read only. See To create a read-only template for details.

This does not affect the colour schemes and templates available to standard users. It simply allows you to select which ones could be defaults. If you want to force users to use them, you need to select the Force users tick boxes under the Colour Schemes & Print Templates heading on the Usage Restrictions dialog box. See To change usage restrictions.